Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.

Title: Legal Executive Assistant
Location: Phoenix, AZ (Hybrid)

Key Notes

• Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
• Work closely with high-level partners and clients, managing critical operations
• Join a culture of collaboration and high performance, fostering professional growth
• Hybrid work flexibility available after onboarding
• Competitive compensation and comprehensive benefits package

Responsibilities:

• Administrative Support & Coordination
  • Manages and maintains attorney Outlook calendars, resolves scheduling conflicts, and coordinates complex travel itineraries.
  • Prepares agendas, reports, and presentations; composes correspondence (sometimes confidential).
  • Plans and coordinates department or practice group meetings, including logistics and engaging appropriate parties.
  • Maintains paper and electronic filing systems, ensuring compliance with Information Governance policies.
  • Develops and maintains professional relationships and ensures teams work together efficiently.
  • Provides proactive communication to attorneys regarding upcoming commitments, preparing materials in advance.
  • Collaborates with peers for team support and coverage.
  • Performs general administrative tasks in support of the partner's practice.
• Delegation & Project Management
  • Delegates administrative and document work to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources.
  • Maintains responsibility for and tracks all delegated activities/tasks/projects to successful completion.
  • Works proactively to complete critical deliverables, including drafting letters, preparing reports, and other tasks that facilitate practice building.
• Client & Financial Management
  • Handles extensive direct interaction with clients and outside business contacts.
  • Oversees billing matters (prebilling tasks, approval forms, international billing, liaison with biller/collections team).
  • Monitors client budgets for reporting purposes.
  • Performs work that substantively and positively impacts the partner's financial viability with client matters.
• Confidentiality & Judgment
  • Exercises discretion and professional judgment with confidential and sensitive matters.
  • ​​​​​​​Meeting Participation & Preparation
  • ​​​​​​​Participates in practice group and client team meetings as appropriate.
  • ​​​​​​​Reviews meeting materials for accuracy and completeness and distributes to attendees.

Requirements:

• A minimum of 5 years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environment
• Advanced proficiency in Microsoft Excel, Word, and PowerPoint, Aderant and Intapp 
• Excellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionals
• Exceptional organizational and time management skills to handle multiple priorities effectively
• A strong work ethic, flexibility, and a positive, dependable attitude
• Proven ability to maintain confidentiality and exercise professional judgmen
• Understanding of Arizona state court rules to execute state and federal court filings.

• Required: High School Diploma or GED
• Preferred: Bachelor’s Degree

Benefits:

• Medical, Dental and Vision Insurance 
• Health savings account (HSA)
• Flexible spending account (FSA)
• Commuter spending account
• Basic life and accidental death & dismemberment insurance (AD&D)
• Short Term and Long Term Disability coverage
• Guide+Thrive (EAP)
• Critical illness insurance
• 401(k) and Profit sharing plan
• PTO and Holiday 
• Plus much more!