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Contract to Perm Legal Administrative Assistant
New York City, NY · AdministrativeOur client is a leading global business law firm looking for a collaborative, results-oriented individual who enjoys working in a fast-paced environment and has exceptional problem-solving skills. Naviga has been engaged to recruit a Contract Legal Administrative Assistant to join their team.
Title: Contract Legal Administrative Assistant
Location: Onsite - New York, NY
Key Notes/Company Details:
Title: Contract Legal Administrative Assistant
Location: Onsite - New York, NY
Key Notes/Company Details:
- Headquartered in both Chicago, IL and London, England.
- Multi-Billion Dollar Business, Employing over 3600 Lawyers
- Culture includes individuals of high standards, providing support and collaboration throughout the business
- Work with a reputable global firm known for its excellence in professional services.
- Provide high-quality legal support to lawyers and business professionals in the disputes and transactions departments.
- Assist various department partners with overflow work as needed.
- Manage client billing, attorney travel, and client communication.
- Schedule meetings and calls using platforms like Teams and Zoom.
- Prepare expense reports and maintain calendars.
- Create and edit documents using Microsoft Word, Excel, and PowerPoint.
- Offer back-up assistance and coverage for other members of the client service team when they are out of the office.
Requirements:
- 2 years administrative experience in a law firm or professional services organization.
- Excellent verbal and written communication skills and strong interpersonal skills to interact with team members, lawyers, clients and other firm departments on a daily basis.
- Advanced Microsoft Office skills, including Word, Excel and PowerPoint, and the ability to learn firm-specific programs and software applications as required.
- Ability to perform advanced document formatting, conversions and redlining.
- Possesses strong practice area knowledge with the ability to understand legal terminology and documentation.
- Project management skills to appropriately to accomplish tasks and meet deadlines.
- Excellent time management, organizational and problem-solving skills.
- Solid document production skills, attention to detail, and ability to proofread for accuracy and content of work.
- Remains current in technical skills and practice area knowledge by taking offered online courses and attending organized meetings and training.
Education:
- High School or GED
- Bachelor's Degree or some college coursework strongly preferred