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Contract Legal TA Assistant
Remote, US · Human ResourcesAbout Our Client
Our client is a prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry. Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal TA Assistant to join their team.
The Opportunity
This is a 2-3 month contract-to-hire opportunity for a Legal TA Assistant. While the role begins as a contract position, there is a strong intent for it to convert to a permanent role based on performance. This is a fully remote position.
What You Will Do
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Data Management: Process incoming resumes into the database, maintain candidate files (on and off-site), and ensure all information is meticulously organized.
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Candidate Communication: Create and send status updates and correspondence to candidates throughout the hiring process.
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Recruitment Support: Track lateral searches and keep the Director, Manager, and Partners informed on search status.
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Interview Coordination: Assist with scheduling candidate interviews, managing in-house schedules, and collecting interview evaluations.
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Associate Programs: Maintain interview calendars and contact lists for summer and fall associates; assist with the digital input of bios and photos.
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Administrative Oversight: Draft professional letters and memos, design department invitations/announcements, and retrieve off-site files for Bar Character forms or government agency requests.
Who You Are
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Communicator: You possess the strong interpersonal and presentation skills required to interact with legal staff and candidates daily.
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Organized: You have the time-management skills necessary to coordinate complex programs and meet tight deadlines.
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Adaptable: You work effectively under pressure and thrive in a fast-paced environment without losing your meticulous attention to detail.
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Experienced: You have up to one year of experience in an administrative support role, ideally supporting a full recruitment cycle.
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Tech-Savvy: You are proficient in MS Outlook, Word, and Excel. Experience with an Applicant Tracking System (ATS), such as Taleo, is preferred.
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Education: High School Diploma or GED required.
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About Naviga Recruiting & Executive Search
Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.