About Our Client

Our client is a prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry. Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team.

The Opportunity

The Legal Executive Assistant (LEA) plays a critical role in ensuring the smooth operation of an attorney’s practice area. By managing daily functions and serving as a trusted business partner, the LEA allows attorneys to focus on developing and sustaining their practice and meeting client priorities. This role requires a high level of administrative competence, a thorough understanding of legal procedures, and the ability to represent the firm in a professional and positive manner.

The Location

This position is based in Austin, TX. The role requires a regular in-office presence, though there is some flexibility to work from home upon approval.

What You Will Do

As a Legal Executive Assistant, you will manage complex projects and serve as a vital link between attorneys, clients, and internal teams. Key responsibilities include:

• Practice Management: Managing attorney calendars, scheduling meetings, resolving conflicts, and organizing complex travel itineraries.
• Document Production: Drafting, proofreading, and finalizing legal documents, correspondence, and presentations.
• Financial Oversight: Overseeing billing matters, processing prebills, addressing billing issues as a proxy for attorneys, and ensuring final bills are delivered.
• Team Collaboration: Delegating assignments to support staff, providing mentorship, and delivering feedback for professional development.
• Meeting Coordination: Planning meetings, preparing agendas, and managing logistical details and follow-up requests.
• Information Management: Conducting research, compiling information for case preparation, and maintaining electronic and paper filing systems.

Who You Are

You are a process-driven professional who thrives in a fast-paced, demanding environment. You possess:

• Experience: At least 5 years of experience in an administrative role within a corporate or legal environment, specifically supporting upper-level leadership.
• Education: A High School diploma or GED is required; however, a 4-year Bachelor’s degree in legal studies, business administration, or a related field is preferred.
• Communication Skills: The ability to convey complex information clearly and concisely, both verbally and in writing.
• Technical Proficiency: Expert knowledge of Microsoft Office (Word, PowerPoint, Excel), research tools, case management software, and virtual collaboration tools like Zoom and Teams.
• Adaptability: A willingness to learn new skills, including AI-powered tools for document production and case research.

The Ideal Candidateexhibits the utmost professionalism and discretion when handling confidential and sensitive legal matters. You are a collaborative partner who can work effectively with people at all levels of an organization. You take initiative, pay close attention to minute details, and can offer creative solutions to challenges.

Why Join the Team?

Joining this firm means becoming part of an organization that values professional growth and excellence. You will work in a supportive environment where your contributions directly impact the success of the practice and its clients.

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About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.