Our client is a leading global business law firm looking for a collaborative, results-oriented individual who enjoys working in a fast-paced environment and has exceptional problem-solving skills. Naviga has been engaged to recruit a Contract IP Specialist to  join their team.

Title: Contract IP Specialist
Location: Hybrid- San Diego, CA

Key Notes/Company Details:

• Headquartered in both Chicago, IL and London, England.
• Multi-Billion Dollar Business, Employing over 3600 Lawyers
• Culture includes individuals of high standards, providing support and collaboration throughout the business
• Work with a reputable global firm known for its excellence in professional services.

Responsibilities:

• Prepare and finalize all documents required for filing provisional, non-provisional, and PCT patent applications.
• Draft and file formal documents including assignments, declarations, and powers of attorney, and record with the USPTO.
• Prepare and file responses to office actions, restriction requirements, preliminary amendments, and other prosecution documents.
• Track and review dockets for both U.S. and foreign deadlines, ensuring timely actions and communication.
• Prepare and submit Information Disclosure Statements and associated documents.
• Coordinate with outside vendors for drawings, certified copies, and translations.
• Correspond with clients regarding application status, filing receipts, publication notices, and patent certificates.
• Retrieve and analyze data from USPTO systems (PAIR) and conduct other patent-related research.
• Assist attorneys with administrative tasks including matter openings, engagement and waiver letters, billing support, and time entries.
• Stay up to date with changes to MPEP and USPTO rules to ensure compliance and accuracy in all filings.
• Provide general support for portfolio management and team operations.
• Perform other administrative tasks and special projects as assigned.

Requirements:

• Minimum of 3 years of administrative or IP legal support experience in a law firm or professional services setting.
• Patent prosecution experience required, including familiarity with USPTO procedures and electronic filing systems.
• Strong proficiency in Microsoft Word, Excel, and Outlook; familiarity with billing (e.g., Webview) and docketing software (e.g., Pattsy) is a plus.
• Excellent communication skills, professional judgment, and the ability to work both independently and collaboratively.
• Proactive approach to managing dockets and deadlines, and keeping attorneys on track.
• Strong organizational and multitasking abilities in a fast-paced, deadline-driven environment.
• Detail-oriented with a commitment to producing timely and accurate work.
• Dependable, punctual, and motivated to contribute to a high-performing team.

Education: 

• High School diploma or GED required; college coursework or degree preferred.